Posted by Sponsored Post Posted on 17 June 2024

Revolutionizing Recruitment The Benefits of Digitizing Hiring and Onboarding Processes

Today, in order to attract and retain the top talent, it’s imperative that organizations have efficient recruitment and onboarding processes. Traditional methods are no longer enough as companies look to digitally transform their recruitment and onboarding to the HR cloud. In this blog post I will explore the world of efficient recruitment and onboarding processes and the many digital tools and platforms available today for companies to move their talent management into the 21st century. And in particular, we’ll delve into the:

Importance of Efficient Recruitment and Onboarding Processes 

With traditional methods a thing of the past, companies need to adapt to digital solutions. The list goes on, but the concept is simple – without efficient recruitment or onboarding processes in place, regardless of how established or reputable your organization is, it will not be able to attract or acquire the best talent available. According to a study by Towards Maturity, it was found that organizations with effective onboarding processes have a 50% greater chance of retaining employees after three years. In addition to this, efficient recruitment processes result in an organization being able to attract and hire qualified candidates while reducing time-to-hire – a savings that is substantial in every sense.

Transition from Traditional Methods to Digital Solutions for Recruitment and Onboarding 

In the current digital age, recruitment and onboarding methods are moving away from traditional approaches to make room for innovative technologies which are effective and streamlined. Manual processes are outdated, time-consuming and error-prone which don’t allow enterprises to keep pace with the rapid evolution of the job market. The sheer benefits of digitizing include increased productivity, flexibility, accessibility and the elimination of time-consuming, repetitive, manual processes.

Streamlined Applicant Tracking Systems (ATS) 

Streamlined Applicant Track System (ATS) simply refers to software applications that enable the electronic handling of recruitment needs. They automates the process of application management, candidate filtering and resume parsing. This streamlines the recruitment process, creating a central repository of all applications, creating efficiencies, saving time, and reducing the manual effort involved in the review process. In other words, a simplified Applicant Tracking System offers businesses a centralized workflow, ensuring no time or effort is wasted on the hiring process and beaten to the magic talent by their competitors.

How ATS Solutions Bolster the Recruitment Process

There are several distinct benefits of leveraging ATS solutions in the recruitment process. First and foremost, ATS systems centralize the management of applications, enabling recruiters to view all applications via a centralized system. This dramatically reduces manual effort and enhances the efficiency in their application review, and ensures no candidate is overlooked. Second, ATS software leverages advanced filtering algorithms to evaluate, screen, and rank candidates based on their qualifications, experience and additional requirements, empowering recruiters to focus solely on the top, qualified talent and filter out the remaining unqualified applicants. This significantly enhances the quality of the candidates that are evaluated and reduces the time recruiters waste in going through irrelevant applications. Third, recruiters can manage and track all associated candidate information including resumes, cover letters and interviews all through the ATS system, which streamlines the evaluation, comparison, and decisions around different candidates.

AI-powered Candidate Screening

The recruitment process has been revolutionized by the artificial intelligence (AI) tools that have emerged to reduce both manual effort and bias in candidate screening. AI-powered tools are revolutionizing the earliest stages of the job application process by automatically evaluating applicant profiles, learning from ongoing hiring decisions, and applying this to automatically find the best fit for any given role. These tools have taken many forms, but they’re primarily focusing on core competency assessment style questions. The ideal is a two to three-minute experience in which the kids virtually go through a more game-like process.

The Advantage of AI-powered Tools in Candidate Screening

There are several benefits of these modern, AI-powered screening tools as they’re deployed in the recruitment process through ATS systems. The first benefit is the speed of these tools – they can quickly and accurately evaluate applications and do so quickly for each recruiter. Second, they can score a candidate based on their profile, not their resume, removing any unconscious bias from the decision-making process. Third, these style tools read massive amounts of data very quickly, delivering a better more comprehensive view of a candidate’s skills, experience and qualifications which can then be used to match their with the best-fit role. This data also allows these tools to leverage other data sources that may assist in the final selection of a candidate. 

Virtual Job Interviews

Virtual job interviews help recruiters save time, while expanding access to candidates, who might be based in different cities, countries or time zones. As a result, it’s a smooth way for companies to evaluate and assess candidates from any location.

Various tools and platforms facilitate this process, through video conferencing, screen sharing and collaboration.

The Advantages of Virtual Interviews in Terms of Saving Time and Expanding Access to Candidates

In addition to saving time and resources, such as by avoiding unnecessary travel or in-person meetings with candidates that were never a good fit, and expanding access to a wider range of candidates, possibly in multiple cities or countries, some virtual interview tools offer screen sharing and recordable interview features. This way, recruiters can be more as efficient and literal in how these are conducted to evaluate a candidate, as possible.

Video-Based Assessments and Skills Tests

Not every good hire is a good test-taker. Written tests aren’t always the best way to assess a person’s potential, and that’s where video-based assessments and skills tests come in.

These assess a candidate through video recordings, so any communication, problem-solving or technical skills they have can also be evaluated visually.

This makes the process more visually similar to how a portion of these skills might also be used on the job. There’s a big difference in how someone communicates verbally and non-verbally in real-time. These kinds of assessments can help recruiters to take more telling cues from candidates, and make more informed hiring decisions.

Replace Traditional Written Tests with Video-based Assessments and Skills Tests

Advantages to using video-based assessment tools in the hiring process include the ability to use video interviews to gauge a candidate’s problem-solving and communication skills, get a complete picture of a candidate’s capabilities, evaluate candidates at their own convenience without worrying about scheduling or site visits and to assess real technical skills or the demonstration of unique skill sets.

Employee Onboarding Software

New hires must quickly become fully productive employees. For many years, the onboarding process has been essential in helping new hires get off to a good start. Employee onboarding software by iTacit can streamline the process of collecting all necessary new hire paperwork, automate their task assignments for management of the onboarding process and keep them engaged with the company through the use of videos.

Digitizing the Onboarding Process for New Hires

Key benefits of digitizing the onboarding process include the ability for new hires to complete onboarding tasks and access needed materials through the web whenever they have the time. Eliminating the need for new hires to be onsite to complete all the onboarding paperwork means that new employees can begin doing their tasks remotely from the minute they have access to the company network. This makes the process much more efficient, takes the possibility of error and missed tasks out of the equation and creates the ability to engage the new employee in the company through videos of key personnel and promotional material about the company’s history and work in the community so new hires understand the company culture and values.

Digital Document Management

Managing paperwork and records, for a workforce that can reach into the tens and hundreds of thousands, can take up a good deal of physical space. But that same amount of data stored digitally can be managed on servers, and software from companies makes that more efficient and better organized.

The Benefits of Digital Document Management Systems in Storing and Managing Employee Records and Paperwork

There are several benefits of digitizing document management for human resource departments. First, it is easier to store and manage employee records and paperwork which can be stored and accessed securely via a centralized system. Secondly, digitizing document management means less physical storage, freeing up valuable office space. Finally, digital document management can act as an extra security layer, ensuring that sensitive information isn’t lost to hackers or mismanaged.

Automated Background Checks and Reference Checks

Automated background checks, available from companies, can instantly scan candidates’ credentials and criminal records, and conduct credit checks. They cull such information from a host of databases, and leverage big data and algorithms to get the information to recruiters quickly. Automated reference checks also quickly produce the references a candidate needs by contacting and questioning former employers and producing an evaluation, all of which reduces bias and boosts accuracy.

The Benefits of Automating Background Checks and Reference Checks

Automating background checks and reference checks offers several benefits to the recruitment process. First and foremost, by automating this process, it saves time; instead of having to perform background checks and reference checks individually, the process can be done quickly and efficiently through the automated systems. This has the added bonus of improving accuracy. Objective criteria are used to evaluate a candidate’s background and references, as opposed to potentially subjective analysis by an individual. Finally, automating these checks can reduce bias. The evaluation process is standardized through the use of automated systems. This helps keep individual prejudices or personal subjective evaluations from impacting the results of the evaluation.

Online Training and E-Learning Platforms

As organizations continue to compete with each other to attract and hire the best talent, onboarding remains a slightly less chronic problem. As 36% of organizations spend nothing on onboarding in the event that a new hire decides not to stay, and 10% still don’t have any kind of onboarding process in place, there needs to be a seamless way to get this done and it is digital recruitment and onboarding that are quickly filling this workforce void.

Consider the following: When an employee quits within the first six months, it costs the company at least 30% of the person’s potential first year earnings. We all know that investing in employee growth and development is necessary for retention and so is providing ongoing training opportunities. However, this can easily become overwhelming and unbalanced as an organization grows.


One of the best solutions for providing scalable ongoing training opportunities comes in the form of digital training and e-learning for employees. Training platforms offer thousands of courses across countless skill sets and industries. Not only can employees learn at their own pace, they can learn from anywhere, at any time which fosters a digitally-driven learning culture.

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